Retaining Employment Records


How long should employment records be kept after an employee has left?


The Employment Standards Act requires certain information to be kept for a period of 10 years for any adult patients


'Major' employment records (e.g. Personal files, letters of appointment, contracts, leave records, references & related correspondence)

  • Keep for 3 years after subject of file leaves service.  File can be destroyed 3 years after subject leaves service.  Leave records should be kept for 3 years past the end of an associated leave.

'Minor' employment records (e.g. attendance books, duty rosters, clock cards, timesheets)

  • Keep for 3 years


Click here for a draft Record Retention Policy which you can save on your PC or print (opens a new window, close that window to return here).

References:

http://www.labour.gov.on.ca/english/es/tools/esworkbook/record.php

Medical Records - College of Physicians and Surgeons of Ontario


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